1. Introduction
The Pastoralist Development Agenda (PDA) is committed to protecting and respecting your privacy. This policy explains how we, PDA, collect, use, disclose, and safeguard your personal information when you interact with us through our website (https://pastoralistsdevelopmentagenda.org), make a donation, subscribe to our updates, apply for a role, or otherwise engage with our work.
We are a registered Kenyan NGO (Non-Governmental Organization) focused on empowering pastoralist communities. By using our services or providing us with your information, you agree to the collection and use of information in accordance with this policy.
2. Information We Collect
We may collect and process the following types of information:
- Personal Information You Provide: This includes information you give us directly, such as your name, email address, postal address, telephone number, and payment details when you make a donation, sign up for our newsletter, register for an event, or contact us with an inquiry.
- Information Collected Automatically: When you visit our website, we may automatically collect technical data, including your IP address, browser type, operating system, referring URLs, pages viewed, and the dates/times of your visits. This helps us understand how our site is used and improve its functionality.
- Information from Third Parties: We may receive information about you from third-party services (e.g., payment processors like M-Pesa or PayPal when you donate) or from public sources, but only where we have a legal basis to do so and where those parties have confirmed they have the right to share it.
3. How We Use Your Information
We use the information we collect for purposes consistent with our charitable mission, including:
- To process your donations and send acknowledgments.
- To send you updates about our projects, impact stories, and campaigns (where you have consented).
- To manage our relationship with you and respond to your inquiries.
- To improve the content and user experience of our website.
- To comply with our legal and regulatory obligations (e.g., maintaining records of donations).
- For internal administrative purposes and analysis to better serve our mission.
4. Legal Basis for Processing
We process your personal information on one or more of the following legal grounds:
- Your Consent: For example, when you opt-in to receive our newsletter.
- Contractual Necessity: To fulfill our obligations when you make a donation.
- Legitimate Interests: To conduct and manage our charitable activities in a secure and effective manner, where such interests do not override your data protection rights.
- Legal Obligation: Where we are required by Kenyan or other applicable law to process your data.
5. Sharing Your Information
PDA respects your privacy. We will not sell, trade, or rent your personal information to third parties. We may share your data only in the following circumstances:
- With trusted service providers who assist us in our operations (e.g., email service providers, website hosting partners, payment processors). These partners are contractually bound to protect your data and use it only for the services they provide to us.
- If we are legally required to do so by any court, government, or regulatory authority with competent jurisdiction.
- In connection with a merger, acquisition, or asset transfer involving PDA, where we will ensure the continued protection of your information.
6. Data Security
We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the Internet or electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your data, we cannot guarantee its absolute security.
7. Your Data Protection Rights
Under Kenyan data protection laws, including the Data Protection Act, 2019, and other applicable regulations, you have rights regarding your personal data. You may have the right to:
- Access the personal information we hold about you.
- Request correction of inaccurate or incomplete data.
- Request deletion of your personal data in certain circumstances.
- Object to or restrict our processing of your data.
- Withdraw your consent at any time, where processing is based on consent.
- Lodge a complaint with the Office of the Data Protection Commissioner in Kenya.
To exercise any of these rights, please contact us using the details in Section 10.
8. Data Retention
We will retain your personal information only for as long as is necessary to fulfill the purposes for which it was collected, including for the purposes of satisfying any legal, accounting, or reporting requirements. For example, we are required to keep records of donations for a period stipulated by Kenyan law. When information is no longer needed, it will be securely deleted or anonymized.
9. International Transfers
As a Kenya-based organization, we primarily store and process data within Kenya. However, some of our service providers may be located in other countries.
In such cases, we take steps to ensure that your data is protected and that any transfer complies with applicable data protection laws, for instance, by ensuring the recipient country has adequate data protection laws or by using standard contractual clauses approved by relevant authorities.
10. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. We will post the updated policy on this page with a revised “Last Updated” date. We encourage you to review this page periodically.
11. Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or our handling of your personal information, please contact us at:
The Data Protection Officer
Pastoralist Development Agenda (PDA)
Email: privacy@pastoralistsdevelopmentagenda.org or info@pastoralistsdevelopmentagenda.org